If your business is expanding and you need a bigger space, first off congratulations! It’s exciting to grow a business that’s flourishing. But now that you’re outgrowing your current space, it’s time to start searching for a bigger place with new lease terms — and a bigger payment. (The average cost for office space for lease in Beverly Hills is $56.59 per square foot.)
Here is a checklist for what you need to do – and when – for a move to Beverly Hills, whether you’re relocating to Wilshire Boulevard or South Beverly Drive. Having a checklist and guide like this can help you prioritize what needs to be done so you don’t get stressed out.
Six Months Before
- Review your existing lease to determine if you have to make a deposit or pay a fee when breaking your lease early. If your lease is up naturally, you don’t have to worry about this part.
- Get quotes from moving companies in Beverly Hills. Compare rates from at least three of them, and make sure the ones you speak to specialize in commercial moves. Find out about licensing and insurance, and make sure you settle on one with plenty of experience.
- Get moving insurance. You have a lot of valuables to protect, from electronics to artwork. You can get higher coverage on your move that goes above and beyond the industry standard of $0.60/pound.
- Set a budget. When you set a moving budget – and stick to it – you can prevent overspending.
- Assemble a moving team. Designate someone in your office as a point person for the move. They can delegate tasks to a team that they form so that everything gets done in a timely manner.
Three to Four Months Before
- Lock in your moving date. You will have to confirm your new office space and book a reservation with a moving company. Once these dates are in place, everything else will revolve around that, such as utility company visits.
- Notify your current landlord. Give your landlord notice that you will be terminating your lease or simply not renewing it for the next lease period.
- Come up with a moving plan. Create a checklist for your office move. This should include a list of people that will be involved, required action items, and any important deadlines.
- Assign responsibilities to team members to coordinate the logistics of the move. Ask your moving company if they can assign you a moving coordinator for their part of the job.
- Notify all employees so they can make plans, pack up their desks, and start planning their new commute. They may even have to move, so help them with this process.
- Notify partners, suppliers, affiliates, and clients of your impending move.
Two Months Before
- Sketch a floor plan. Make a map of your existing office and obtain a layout of the new one. This will help you plan where you will put all the furniture and equipment. If downsizing, you’ll have to get rid of some furniture or put it in storage.
- Book phone and Internet installation, and make sure the dates coincide with move-in day so you don’t miss a beat.
- Schedule your computer and IT system setups.
- Create a master list of privileges. This should list who has keys, parking passes, and access cards. Collect all outstanding access cards before moving day.
- Discontinue services at your current office. These will include landscaping, security, and cleaning services.
One Month Before
- Inventory, label and tag all equipment, furniture, and office supplies.
- Collect moving supplies for your employees and give them the green light to pack up their stuff.
- Create a change-of-address list and get it to all your clients.
- Update company address listings on Google and Yelp as well as social media accounts.
Two Weeks Before
- Finalize plans with the movers, providing them with a detailed itinerary.
- Order keys and access cards for the new office.
- Confirm Internet and phone installation appointments, along with computer and IT service setups.
One Week Before
- Take a walk-through of your new office.
- Review the moving day schedule.
- Finish your packing and labeling.
- Gather keys, parking passes, and security cards.
- Set up your office using the layout you created. Work out the transition planning at this time with your mover.
- Plug in Internet, phone, and IT systems. Your professional movers may include this in their rate, so be sure to ask. If not, call your local provider to do it.
- Do a walk-through of your old office to document any damage you see and make sure you didn’t forget anything.
After the Move
- Test out all the phones, cable connections, computers, Wi-Fi, and IT systems to ensure your business will be back up and running ASAP.
- Confirm termination of the old lease and change-of address updates. You should also make sure your new address was accurately advertised.
- Designate employees for unpacking, stocking supply cabinets and removing tags from equipment. The more people you have helping you, the faster the process will be.
We hope you found this checklist and guide to moving your Beverly Hills office helpful. Knowing the big-picture logistics form the get-go helps you determine your budget, delegate responsibilities, and ensure a seamless move from start to finish.
Of course, a big component of that is to hire professional office movers, who help with everything from packing office supplies to setting up conference room furniture.
Contact Good Neighbors Moving Company
Ready to move to another office space in Beverly Hills? No problem. Just reach out to us for a free quote in Los Angeles County today! Our commercial movers know the area inside and out and would be happy to help you make a seamless transition.